9 Tips to improve productivity in coworking spaces.
Over the last decade, the concept of coworking spaces has gained widespread acceptance as an alternative to traditional office spaces. Coworking spaces are shared work environments where individuals from diverse professional backgrounds come together to work in a collaborative and productive setting. These workspaces have proven to be a beneficial option for many professionals, particularly those who value flexibility, community, and networking opportunities.
One of the key advantages of coworking spaces is the environment they provide. They are typically designed with features that promote creativity and collaboration, such as open floor plans, shared spaces, and comfortable seating arrangements. These elements help individuals to overcome the isolation and monotony that can often come with working from home. Coworking spaces also offer a sense of community and socialization that can be lacking in remote work settings.
What is a coworking space?
Before we delve into our suggestions, it’s important to define what a coworking space entails. There’s a prevalent misunderstanding that coworking spaces consist solely of noisy, open-plan seating arrangements. However, nowadays, the term encompasses a variety of adaptable office setups, ranging from private offices with communal amenities like kitchens, lounges, and meeting rooms to open-plan seating areas that can accommodate remote employees, consultants, freelancers, and part-time staff. In coworking spaces, the sense of community is crucial, with numerous opportunities to network and collaborate with other professionals.
9 Tips to improve productivity in coworking spaces
Coworking spaces have become increasingly popular in recent years due to their flexible working environment and sense of community. However, productivity can sometimes be a challenge in such shared spaces. Here are 9 tips for improving productivity in coworking spaces:
1: Create a Schedule
Creating a schedule is essential for staying on track when working in a coworking space. It’s important to build a to-do list on a weekly or daily basis and create an accompanying timeline with deadlines for completing tasks. Project management software tools such as Monday.com or Trello can help turn ideas into action, allowing for better organization and time management. Rewarding yourself every time you complete a task or meet a goal can also help maintain motivation and focus.
2: Take Regular Breaks
Taking regular breaks is crucial for recharging both physically and mentally. Apps such as the Pomodoro Tracker can help create an optimal workday rhythm by reminding workers to take breaks at regular intervals. During each break, stretching, going for a walk, connecting with colleagues or friends, and grabbing a cup of coffee can help improve productivity and creativity.
3: Remove all Distractions
Distractions are one of the biggest challenges when working in a coworking space. Using headphones or earplugs to tune out unwanted noise and turning off notifications on communication platforms such as Slack or WhatsApp can help eliminate distractions. Relocating to a quieter corner of the office or a phone booth away from common areas such as kitchens and lounges can also help improve focus.
4: Keep your Workspace Clean
Maintaining a clean workspace can help boost productivity and reduce distractions. A tidy and attractive desk can do wonders for productivity, and eliminating moldy leftovers, stale cups of coffee, and office trash can improve overall health and well-being. A minimalistic approach to workspace design can help create a more zen-like environment, enhancing focus and positive energy.
5: Take Advantage of Technology
Coworking spaces often provide state-of-the-art technology, including reliable Wi-Fi, printers, and other IT needs. Taking advantage of these amenities can save time and prevent the frustration of dealing with technical issues. Leaving technical needs in the hands of coworking space staff allows workers to focus on their projects and maintain productivity.
Connecting with other members of the coworking community can enhance the overall work experience. Knowledge spillover and creativity often come from social interaction with different people. However, simply getting to know colleagues, sharing ideas, and supporting each other can break up the monotony of the day and make work more fulfilling.
7: Use Shared Spaces Wisely
Shared spaces in coworking offices, such as kitchens, lounges, and meeting rooms, can be beneficial for networking and collaborating with others. However, it’s essential to use these spaces wisely and limit distractions. Scheduling meetings and using designated areas for socializing can help maintain focus and productivity.
8. Utilize community resources
Most coworking spaces offer various amenities and resources beyond just office space. Take advantage of these resources and events, such as workshops, talks, and networking events. Attend events that interest you, even if they’re not directly related to your work. They can help you learn new skills, make connections, and gain inspiration that can improve your productivity and focus.
9. Find a balance between socializing and working
While socializing with coworkers can be beneficial for your mental health and job satisfaction, it’s important to find a balance. Socializing too much can lead to distractions and reduce your productivity. On the other hand, isolating yourself can lead to feelings of loneliness and hinder your creativity. Find a balance that works for you, and use socializing as a reward for completing tasks or achieving goals.
To sum up…
TriggerXchange Coworking space in Vashi, Navi Mumbai offers a unique opportunity to network, collaborate, and be part of a community of like-minded professionals. However, to make the most of these spaces and maximize your productivity, it’s important to be intentional about your work habits and take advantage of the resources and amenities available. By creating a schedule, taking regular breaks, removing distractions, keeping your workspace clean, using the technology provided, communicating with other members, utilizing community resources, and finding a balance between socializing and working, you can boost your productivity and focus in a coworking environment.
